Cancelled too late
Another period to pay for
With automatic renewal, the service continues under the terms of the contract
Licence and subscription renewals
Review each renewal before the cancellation deadline
A cloud service may be bought by one department and paid for by the finance team. When the renewal comes round, whoever controls the cost has to find the terms and ask the people using the tool whether it is still needed.
With JustFlag.it you can keep an inventory of licences and subscriptions with their deadlines. In customisable collections you can record the service, supplier, cost, seats and owner, together with the contract documents.
For an annual subscription, keep the renewal date separate from the last day you can cancel. Set the reminder before that deadline: you will have time to talk to the department and decide. The inventory reflects the data you enter and update, without assuming any automatic detection of the services you have bought.
How to set up the deadline tracker
1. List your active services
Record the licence or subscription, supplier, owner and useful terms, using the details from contracts and purchases.
2. Identify the decision deadline
Enter renewal and cancellation as separate dates when the contract requires it. Set up a reminder ahead of the decision.
3. Update the inventory
After talking to the people who use the service, update amounts, seats and dates based on the renewal or cancellation made.
How JustFlag.it helps you
Organise licences and subscriptions in customisable collections.
Set a reminder before the cancellation deadline, so you can review the renewal.
Check the recorded data and costs to prepare your review.
Manage team access with the permissions included in your plan.
A renewal review starts from simple information: what you pay for, who uses it and when you need to decide. The deadline tracker brings it together around the dates you have recorded.
What it costs not to have it:
It's easy to overlook, but you could face penalties:
What it costs not to have it:
It's easy to overlook, but you could face penalties:
Unexpected costs
Fines and penalties can have a significant financial impact.
Reputational damage
Non-compliance and delays can damage your company’s image.
Wasted time
Dealing with the consequences takes valuable time and resources
Cancelled too late
Another period to pay for
With automatic renewal, the service continues under the terms of the contract
Frequently asked questions
Can I also record domains, hosting and other services?
Yes. You can organise any service with a date to monitor, such as domains, hosting, mailboxes and professional subscriptions. For each one, enter the details and terms you need.
Does the reminder cancel a subscription automatically?
No. The reminder flags the deadline you recorded. Cancelling or changing the service must be done with the supplier, according to the terms of the contract.
Does the software detect which licences are actually in use?
The inventory is based on the data you record. You can enter the number of seats purchased and update it after checking with the department; it does not automatically detect software usage.
Can I collect costs for a budget review?
You can enter amounts in the collection data and use the export feature, if your plan includes it, to process them in your analysis tools. Always state the period each cost refers to, so you can compare monthly and annual fees correctly.
Want to see which plan is right for you? See the plans or start for free, with no time limit.
Related use cases
All use casesStart using JustFlag.it today, for free: no time limit, no commitment. Find out how much it can simplify the way your company is organised.