Surveillance audit
missed
Certificate suspended
ISO/IEC 17021-1 - surveillance at least once per calendar year
Company certification deadlines
Prepare for audits starting from dates and documents
Managing several certifications means coordinating different deadlines: appointments with the certification body, renewals, document submissions and tasks to complete before the audit. The person in charge needs to be able to tell each process’s timeline apart.
JustFlag.it lets you organise each certification’s deadlines in a dedicated collection. You can record the reference standard or scheme, the body, the scope and the agreed dates, while keeping the certificates and reports you need to prepare.
After an audit, you can add the documentation tasks to complete, with their deadline and owner. An early reminder helps you start preparing, while keeping the data up to date remains part of the work of whoever manages the certification.
How to set up your deadline tracker
1. Identify the process
Record the certification, the body and the scope involved. Keep sites separate when they have different documents or deadlines.
2. Enter the agreed dates
Collect audit appointments, submission deadlines and renewals from the certification body’s communications.
3. Prepare the documents
Link the relevant files and assign an owner to tasks with a date to meet.
How JustFlag.it helps you
Collect certificates and audit reports in a searchable archive.
Set advance notices for audits and renewals, with time to prepare.
View the recorded dates for your different certification processes.
Organise collections by certification, body or site.
Use the deadline tracker to make appointments and preparatory tasks visible, and keep the documents your working group needs. The content of the audit remains what the certification process requires.
What it costs not to have it:
It's easy to overlook, but you could face penalties:
What it costs not to have it:
It's easy to overlook, but you could face penalties:
Unexpected costs
Fines and penalties can have a significant financial impact.
Reputational damage
Non-compliance and delays can damage your company’s image.
Wasted time
Dealing with the consequences takes valuable time and resources
Surveillance audit
missed
Certificate suspended
ISO/IEC 17021-1 - surveillance at least once per calendar year
Frequently asked questions
Can I manage different types of certification?
Yes. Collections are customisable: you can record deadlines for management system certifications, product certifications or other attestations, noting the body, scope and relevant dates for each.
Does the software set the audit dates?
No. You record the dates agreed with the certification body and the deadlines stated in your process documentation. The calendar should be updated when you receive new communications or the appointment changes.
Can I be reminded of a deadline linked to a corrective action?
You can create an entry with a description, deadline and owner, attaching useful documents. This supports the coordination of activities; assessing and closing the action follow your management system’s procedures.
Where do I keep previous audit reports?
You can keep them as attachments in the document structure you’ve chosen for the certification. Labelling files with date and scope helps you find the right report when preparing.
Want to see which plan is right for you? See the plans or start for free, with no time limit.
Related use cases
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