Contractor suitability
not checked
Up to €6,834.44
Art. 26(1)(a) and Art. 55(5)(b), Legislative Decree 81/2008 (Italy’s occupational health and safety code) - as an alternative to arrest
Contractor and supplier document deadlines
Keep track of documents throughout the relationship
Collecting documents from an external company often starts before work begins. But the relationship can carry on while an insurance policy or a certificate reaches the renewal date you recorded.
With JustFlag.it you can set up a deadline tracker for the documents of suppliers, contractors and subcontractors. For each entry you keep the company’s details, the document received and the date to monitor, in line with the checks required for that relationship.
A practical example is requesting an updated document: you set an advance reminder, the owner contacts the supplier and, once the file arrives, updates the entry. The software helps you keep the collection on track, while checking that documents are authentic and adequate remains the job of whoever is responsible for it.
How to set up the deadline tracker
1. Identify the company and the relationship
Organise the supplier’s details and the references for contracts or jobs, with names that make them easy to find.
2. Record the documents to follow
Attach the files you receive and enter the dates to monitor, based on the document and the checks carried out.
3. Prepare update requests
Assign the owner and set up the reminder. When a new document arrives, update the relevant details.
How JustFlag.it helps you
See who looks after each supplier and its document requests.
Get a reminder before the dates you recorded so you can request updates.
Keep the documents you receive in a searchable archive.
Organise DURC, insurance policies and certificates with the company’s details.
Getting from a request to the document in hand is clearer when company, owner and date sit in the same deadline tracker. Professional checks can then start from a tidier collection.
What it costs not to have it:
It's easy to overlook, but you could face penalties:
What it costs not to have it:
It's easy to overlook, but you could face penalties:
Unexpected costs
Fines and penalties can have a significant financial impact.
Reputational damage
Non-compliance and delays can damage your company’s image.
Wasted time
Dealing with the consequences takes valuable time and resources
Contractor suitability
not checked
Up to €6,834.44
Art. 26(1)(a) and Art. 55(5)(b), Legislative Decree 81/2008 (Italy’s occupational health and safety code) - as an alternative to arrest
Frequently asked questions
Can I track when a DURC expires?
You can attach the document you received, record the validity date shown on it and set a reminder to request an updated one. JustFlag.it does not issue the DURC and does not automatically check contribution compliance.
What other documents can I add?
You can organise insurance policies, certificates, certifications and other documents relevant to the relationship. Which documents are needed depends on the case and should be decided by whoever is responsible for the checks.
Can I tell apart several jobs for the same supplier?
You can add company and job references to your collection data. Agree on a shared rule to separate the supplier’s general documents from those required for a specific job.
Does the software confirm that a supplier is suitable?
No. It organises the data, attachments and deadlines your company enters. Assessing requirements and documents remains the job of the responsible people; a reminder or an archived file is not a suitability check.
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Related use cases
All use casesStart using JustFlag.it today, for free: no time limit, no commitment. Find out how much it can simplify the way your company is organised.